Your Privacy Matters

Privacy Policy

How we collect, use, disclose, and safeguard your information when you engage with VEGA Consultants.

Last updated: December 2024

Vega Consultants (Pvt) Ltd. ("VEGA," "we," "our," or "us") is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you:

  • •Visit or interact with our website
  • •Fill out contact forms or submit requirements/opportunities
  • •Engage with VEGA as a client, vendor, partner, consultant, or applicant
  • •Communicate with us via phone, email, messaging platforms, or in person
  • •Access any digital materials, documents, or software tools provided by VEGA

By using our website or engaging with VEGA, you consent to the practices described in this policy.

Section 1

Scope of This Policy

This Privacy Policy applies to:

All visitors to our website
Organizations submitting inquiries or opportunities
All clients, partners, vendors, and service providers
Individuals engaging with VEGA for consulting services
Applicants applying for employment or contracts

This policy applies regardless of the device or network used to access our website.

Section 2

Information We Collect

We collect several categories of information to operate our business effectively and securely.

2.1 Information You Provide Directly

Contact details: name, email, phone number, address
Professional details: job title, organization, sector, department
Opportunity information: project scope, documents, requirements, specifications
Messages & communication: content sent via forms, email, WhatsApp, or calls
Uploaded documents: proposals, PDFs, drawings, presentations, NDAs, CVs
Application data: for candidates seeking employment
Business correspondence: agreements and scopes of work

VEGA assumes all such information is voluntarily provided.

2.2 Information Collected Automatically

When you visit our website, we may automatically collect:

IP address and approximate location
Browser type and version
Device and operating system
Pages visited and time spent
Cookies and web beacons
Crash logs and security data

This information helps us improve the experience and maintain platform security.

2.3 Information From Third Parties

We may receive information from:

  • •Clients submitting your details for project coordination
  • •Publicly available sources (LinkedIn, company websites, directories)
  • •Background verification partners (for hiring)
  • •Technology service providers supporting our systems

In all cases, VEGA only processes such data for legitimate operational purposes.

Section 3

How We Use Your Information

VEGA uses collected information to:

Respond to your inquiries and requests
Evaluate opportunities and submissions
Conduct business analysis and feasibility assessments
Provide consulting, supply, or digital services
Communicate updates, notices, and follow-ups
Manage contracts, vendors, and partnerships
Improve our website, operations, and security
Fulfill legal and regulatory obligations
Protect VEGA's rights and business interests
Prevent misuse, fraud, or unauthorized access

We do not use your information for any unrelated purpose without your consent.

Section 4

Information Sharing & Disclosure

We do not sell or rent personal information.

We may share information only under the following conditions:

4.1 With Service Providers

Trusted partners who support:

Hosting & cloud storageData processingCommunication systemsRecruitmentLegal advisory

All partners must adhere to confidentiality and restricted-use obligations.

4.2 With Clients, Vendors, or Partners

If sharing is needed to evaluate or execute a project, coordinate materials, timelines, or verify critical information. We share only what is required, not everything provided.

4.3 For Legal, Regulatory, or Security Reasons

We may disclose information if required by law, court order, or regulatory authority; necessary to protect VEGA against fraud, threats, or legal claims; or needed to enforce agreements, rights, or compliance.

4.4 Internal Organizational Use

Access is limited to VEGA personnel who are obligated by confidentiality and need the information for legitimate operational duties.

Section 5

Data Security & Protection

VEGA uses a combination of administrative, technical, and physical safeguards including:

Secure servers, firewalls, and access controls
Password-protected storage and encrypted channels
Controlled employee permissions and monitoring
Regular backup and system integrity checks

No digital system is 100% secure, but VEGA takes reasonable and industry-aligned measures to minimize risk.

Section 6

Data Retention

We retain information only for as long as necessary to:

  • •Fulfill the purposes described in this Policy
  • •Comply with legal and regulatory obligations
  • •Maintain business and audit records

Opportunity-related documents may be archived after project closure unless removal is requested in writing (subject to contractual obligations).

Section 7

Confidentiality of Submitted Opportunities

To protect VEGA legally:

  • VEGA is not obligated to pursue or respond to every submitted opportunity.
  • Submissions may be reviewed internally to assess feasibility.
  • VEGA is not liable for outcomes, award decisions, or third-party actions.
  • VEGA does not guarantee acceptance, engagement, or partnership by default.
  • Submitted documents remain confidential unless disclosure is required for legitimate business or legal purposes.
Section 8

Intellectual Property Protection

All website content (text, graphics, brand assets, layout, software ideas) remains the property of VEGA Consultants.

Users may not copy, reproduce, share, publish, or derive works without written permission.

VEGA is not responsible for information submitted that infringes on third-party rights; the submitter retains full legal responsibility.

Section 9

Third-Party Links

Our website may contain links to external websites. VEGA is not responsible for their content, policies, or practices.

Users click external links at their own discretion.

Section 10

Children's Privacy

VEGA does not knowingly collect information from individuals under 18. If we learn such data was submitted, we will delete it promptly.

Section 11

Your Rights

Depending on jurisdiction, you may request:

Access to the personal information we hold
Correction of inaccurate information
Deletion (where legally permissible)
Restriction of processing
Withdrawal of consent for optional communication

Requests can be sent to: info@vegaconsultants.pk

Section 12

Limitations of Liability

This policy includes firm legal protections for VEGA:

  • VEGA is not liable for decisions, losses, or damages arising from information voluntarily submitted.
  • VEGA is not responsible for third-party misuse of information beyond reasonable control measures.
  • VEGA is not liable for delays, interruptions, or cybersecurity threats outside standard industry precautions.
  • VEGA's obligations are strictly limited to formal agreements signed by both parties.
Section 13

Policy Updates

We may update this Policy from time to time. Revised versions will be posted with an updated "Last Updated" date.

Continued use of the website indicates acceptance of updated terms.

Section 14

Contact Us

For any questions or concerns regarding this Privacy Policy, or for requests related to data access, correction, or removal:

Vega Consultants (Pvt) Ltd.
info@vegaconsultants.pk
Pakistan